Resident Turnover of Rental Unit
Thirty Day Written Notice
A thirty-day (30) written notice must be submitted to REA before vacating the premises (e-mail is okay with phone confirmation). THE WRITTEN NOTICE IS REQUIRED EVEN IF YOU INTEND TO VACATE AT THE END OF THE LEASE. The 30-day notice shall be effective from the date it is received by REA. The notice must include the date you anticipate having the property ready for your move-out inspection, and can be submitted via U.S. Mail or e-mail with phone confirmation. One day after the day REA receives the written 30 day notice to vacate, is when the counting begins for determining the correct 30 days of rental obligation the vacating resident will be required to pay prior to vacating the residence, per California State Law.
Showing Property During Notice to Vacate Period
After you have given written notice that you have intended to move, the property will be listed for rent. The most probable showing hours will be between 9 a.m. and 7 p.m. M thru F and 11am to 4pm Sat. and Sunday, unless alternate viewing times have been coordinated and scheduled with REA. The property must be available and in presentable condition during these viewing times. You will be notified by phone, e-mail or posting 24 hours prior to showing, unless an alternative time-frame is coordinated between REA and the vacating resident.
Move-Out Condition/Initial (Pre) Walk Thru and Final Inspection
It is your responsibility to schedule the INITIAL (PRE) walk-thru inspection and final move-out walkthrough inspection. You are not required to attend either of the Initial (pre) or final walk-thru inspections, but it is recommended especially for the initial (pre) walk thru. If desired by the resident, to have an initial walk-thru completed, then it must be scheduled to occur within 14 days prior to vacating the unit and turning it over to REA. If you are planning on attending the walk-thrus, then please confirm these schedules with REA as soon as possible, especially if you are going to be moving out during the last week of the month. A final walk through inspection is made only after you have completely vacated the premise and you have turned over or are ready to turn over the keys at the final walk-thru inspection. If keys are not returned within 1 week after vacating the rental unit, and a final inspection date was never scheduled with REA, REA will consider the unit abandoned and will switch-out all associated locks and charge back all appropriate costs and fees against the vacated residence’s deposit.
Move-In/Move-Out Condition Report
Included in your move-in package is a MOVE-IN/MOVE-OUT ITEMIZED STATEMENT. REA Inc. provides this form so that you can note the baseline condition of the premises at the time of your acceptance and move-in into the rental unit. The form is be used to identify and list the existing defective items at the time the resident takes occupancy of the unit. Please sign your name, date it and return it to REA within 3 calendar days of beginning tenancy. This same report will be used for the move-out condition comparison after vacating the premises. If this report is not returned as outlined, within 3 calendar days after the initial rental time begins, the property will be assumed to be in an acceptable condition as REA notated on the form just prior to move-in and any defects brought to our attention after this date will be considered your responsibility. No exceptions will be made.
Early Least Termination — (condos & detached single family homes)
From time to time a resident that is bound by a long-term rental agreement of a single family homes & condos (6 months or longer) may need to be released early from their financial obligation. The following conditions must be met by the tenant(s) requesting relief from their obligation and fall within the acceptable parameters to do so:
- There must be a justifiable economic and financial reason for the release. Written supporting documentation will be required.
- Written approval from the property supervisor permitting an early release.
- THE RESIDENT UNDERSTANDS THEY ARE FINANCIALLY RESPONSIBLE FOR THEIR ENTIRE LEASED OBLIGATION OF RENT, PLUS ADVERTISING COSTS, ETC UNTIL THE PROPERTY IS RE-RENTED.
- Resident must cooperate & assist REA in showing the unit to prospective residents if the unit remains occupied.
Extended Absences and Abandonment
- Notice of Extended Absence. A household must notify management in writing if all members of the household intend to be absent from the site for more than fourteen (14) consecutive days.
- Limits on Extended Absence. A household may not be absent from the site for longer than 45 consecutive days, or 90 days if the absence is due to medical reasons, without losing its right to tenancy in the unit. If households exceed the limit for absences, management will take appropriate legal action, including termination of agreement and eviction. A household may request in writing to have a longer absence approved, but only if there are extenuating circumstances.
- Abandonment. If management does not receive notice from a household of an extended absence, management shall consider the household to have abandoned its unit if:
- Management believes the unit has been unoccupied for more than 45 consecutive days.
- The household’s rent is past due and the household has not acknowledged or responded to demands for payment within 15 days of the landlord giving such notice.
- Inspection and Notice. If management considers a unit to be abandoned, management will:
- Enter the unit to conduct an emergency inspection; and
- Attempt to notify household members that it considers the unit abandoned by sending notice to the household’s address at the site and to the addresses of any emergency contacts the household gave to management.
- Legal Action. If household members do not respond to management’s written notice within 15 days of the date of the notice, management will take appropriate legal action, including termination of agreement and eviction.
- Storage and Disposal of Abandoned Property. Once management has gotten an eviction order, it will take written and photographic inventory of any abandoned property in the unit and store it for the duration required by state law. If the household does not claim the property during that period, management will then give the property to a charity it designates. If the charity refuses to take the property, management will throw it out.
